Job Description

We are seeking a Construction Project Administrator to join the team in Westchester County, in the White Plains / Ossining area. This is a strong opportunity for a detail-oriented construction administrator who enjoys keeping active projects organized, supporting field teams, and building long-term stability across a steady project pipeline.

What You'll Do as the Construction Project Administrator:

• Prepare, organize, and track contracts, purchase orders, change orders, submittals, and shop drawings
• Support Project Managers with documentation, schedule updates, reporting, and follow-up items
• Assist Superintendents with daily field tracking, manpower logs, deliveries, and subcontractor activity
• Maintain accurate project files, logs, meeting notes, and compliance documentation
• Coordinate with subcontractors, vendors, consultants, field leaders, and office teams
• Track insurance, permits, OSHA documentation, and other required project records
• Attend project meetings, capture clear minutes, and help keep action items moving

Must-Haves as the Construction Project Administrator:

• 3+ years of construction administration, project coordination, or project support experience
• Experience working in an onsite construction environment
• Strong Microsoft Office skills, including Excel, Word, and Outlook
• Excellent organization, follow-through, and attention to detail
• Clear written and verbal communication skills
• Ability to balance multiple priorities in a fast-paced project setting
• Stable work history and interest in a long-term role

Nice-to-Haves as the Construction Project Administrator:

• Multifamily residential construction experience
• Ground-up or large-scale residential project experience
• Procore or similar construction management software experience
• Experience coordinating directly with PMs, Superintendents, subcontractors, and vendors

Benefits Offered:

• 401(k) with match
• Health, dental, and vision insurance
• Life insurance
• Paid time off
• Onsite role with long-term continuity across multiple regional projects
• Opportunity to support active multifamily work with a stable, established team

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.

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