Position Overview
The Office Administrator plays a key role in supporting the daily operations of the Apex group of companies. The ideal candidate is detail-oriented, tech-savvy, and comfortable working in a fast-paced, client-focused industry.
Key Responsibilities
• Oversee daily office operations and maintain an organized, efficient work environment.
• Manage office supplies, vendor relationships, and equipment maintenance.
• Handle incoming calls, emails, and client inquiries with professionalism and courtesy.
• Maintain accurate company files, property listings, and transaction records.
• Support agents by preparing listing agreements, purchase contracts, and disclosure forms.
• Track transactions and timelines, ensuring compliance with state and brokerage requirements.
• Upload and maintain transaction documents in brokerage systems and marketing platforms.
• Coordinate communication between agents, clients, title companies, and lenders.
• Create and post property listings on CoStar, Crexi, company website, and marketing platforms.
• Assist with marketing materials such as flyers, postcards, and social media posts.
• Coordinate photography, signage, inspections, and franchise transfers.
• Process commission disbursements, vendor payments, and expense reports.
• Assist with budgeting, bookkeeping, financial recordkeeping, and payment of invoices.
• Generate weekly and monthly office performance reports as needed.
• Assist with onboarding new agents and maintaining licensing records.
• Support management with scheduling, meeting coordination, and document preparation.
• Assist in event planning and coordination.
• Ensure exceptional service standards for clients, visitors, and team members.
Qualifications
• Knowledge of CoStar, Crexi and other marketing platforms, real estate contracts, and transaction processes.
• Strong proficiency with Microsoft Office, Google Workspace, and CRM platforms.
• Experience with real estate software such as DocuSign, Monday.com, RealNex, Canva, and Adobe Acrobat is a plus.
• Excellent communication and organizational skills.
• Active Real Estate licence preferred.
Key Competencies
• Professional demeanor and customer-service mindset.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities under deadlines.
• Discretion with confidential information.
• Initiative and adaptability in a dynamic office environment.
...Being an Owner Operator at Brassica is about Entrepreneurship , Leadership , Mentorship , Craftsmanship , and Relationships . Its about building your own business and earning half of the bottom line. Owner Operators typically earn between $125k and $325k...
...Job Summary: The Project Manager manages manufacturing projects of moderate complexity, taking ownership of project execution. This role... ...Managers provide guidance and day-to-day coaching to entry-level Project Managers and Project Coordinators, helping build team...
...Class A Driver Flatbed | Manual Transmission We are hiring experienced Class A drivers to operate 53 manual transmission flatbeds... ...and loading outbound trucks Requirements: Valid Class A CDL with experience driving manual transmission Must be able to pass...
...IT Director Onsite in Twinsburg, Ohio | Up to $200K + Bonus Were seeking an experienced IT Director to lead all technology operations and drive the organizations IT strategy. This onsite role oversees infrastructure, security, staff leadership, and longterm technology...
...construction career and move into a more structured, office-based role? Integrated Real Estate Group (IREG) is seeking a Preconstruction Manager to support planning and budgeting efforts across multifamily apartments, senior living communities, affordable housing, and...