Job Description

We are seeking a highly organized and proactive Virtual Personal Assistant to support daily operations for a real estate company. The ideal candidate will manage administrative tasks client communications scheduling marketing coordination and transaction support while helping maintain smooth business operations in a fast-paced real estate environment.

Key Responsibilities

• Manage calendars appointments property showings and meetings
• Respond to emails phone calls and client inquiries professionally
• Coordinate communication between agents clients lenders inspectors and title companies
• Maintain CRM systems and update client/property records
• Assist with real estate transaction paperwork and document management
• Prepare contracts listing documents and marketing materials
• Post and manage property listings on MLS and social media platforms
• Conduct online research and data entry tasks
• Organize digital files and maintain confidentiality of sensitive information
• Track deadlines follow-ups and transaction milestones
• Assist with lead generation and customer relationship management
• Support basic bookkeeping and expense tracking if required

Qualifications

• Previous experience as a virtual assistant administrative assistant or real estate assistant preferred
• Knowledge of real estate processes terminology and transactions is an advantage
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Google Workspace and CRM software
• Familiarity with MLS platforms DocuSign Canva or real estate software is a plus
• Ability to work independently and meet deadlines
• High attention to detail and problem-solving skills
• Reliable internet connection and home office setup

Required Skills:

content scheduling

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