Job Description

A refinery is seeking an experienced Document Control Administrator to support the HSE Process Safety Management (PSM) team. This role is critical in maintaining compliance with PSM regulations and ensuring accurate, efficient document management throughout project lifecycles.

The ideal candidate brings strong attention to detail, a growth mindset, and a proactive approach, with the ability to ask questions, take initiative, and support continuous improvement.

Key Responsibilities

• Support projects through design, construction, and final handover phases
• Monitor contractor document control activities and ensure alignment with project requirements
• Track, manage, and maintain documentation within internal systems
• Ensure timely approval, organization, and handover of project deliverables
• Maintain compliance of contractor document management systems (DMS)
• Provide secure access to documents and maintain accurate records
• Support document tracking, reporting, and status updates
• Train personnel on document control processes and requirements
• Manage document quality, review cycles, and procedural compliance

Basic Qualifications

• High School diploma or GED
• 5+ years of experience in records or document management
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with electronic document management systems
• Strong communication and organizational skills
• Working knowledge of PSM regulations and refinery operations

Preferred Qualifications

• Experience in refining or chemical industry (6+ years preferred)
• Bachelor’s degree (Engineering or related field preferred)
• Experience with SAP and document control systems
• Familiarity with PHAs, MOCs, and PSI processes

Work Schedule:

Monday – Friday: Flexible start time between 6:30 AM – 8:30 AM (8-hour shift)

Occasional overtime as needed (minimal)

No PPE required

Site Specific HASC training

DISA Background and Drug Test

Must be cleared to support Refinery Location

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