Job Description

Executive Assistant to Chief Executive Officer

Kairos Investment Management Company is a minority-owned and employee-owned real estate private equity firm founded in 2005. Since inception, Kairos has invested $1.6 billion of equity, representing approximately 25,000 residential units and 5 million commercial square feet. Kairos specializes in investments focused on the middle market, often with a contrarian approach. Kairos currently invests across three strategies: value-add, affordable housing, and credit. Kairos’ time-tested investment strategy is characterized by the following key tenets: institutionalize assets during ownership and for sale, disciplined focus on downside protection, rigorous and data-driven approach to market selection, and thesis-driven asset selection. Kairos is headquartered in Irvine, California.

Job Summary

We are seeking a highly trusted, detail-oriented Executive Assistant (EA) to support our Chief Executive Officer. This role demands exceptional judgment, discretion, and a unwavering commitment to integrity and confidentiality. The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, and operates as a proactive, strategic partner to the CEO. The Executive Assistant plays a vital role in safeguarding the CEO’s time, driving operational excellence, and managing sensitive business matters with the utmost professionalism.

The Executive Assistant will also oversee overall office operations, ensuring a highly efficient and professional workplace environment. This role is also responsible for planning and executing corporate events and meetings, while providing oversight and coordination of related administrative functions.

The Executive Assistant manages sensitive business matters with the utmost professionalism and understands that trust is earned through consistency, sound judgment, and absolute discretion.

Job Responsibilities

• Serve as a trusted gatekeeper and strategic partner to the CEO
• Manage complex calendars, scheduling, and prioritization of meetings
• Coordinate domestic and international travel arrangements and itineraries
• Prepare briefing materials, presentations, reports, and executive correspondence
• Handle highly confidential information with absolute discretion
• Facilitate communication between the CEO and internal/external stakeholders
• Support board communications and executive leadership meetings
• Track key initiatives and follow up on action items
• Oversee day-to-day office operations, including vendor management, facilities coordination, office administration, and ensuring a professional, well-functioning workplace environment
• Oversee the planning and execution of corporate events, leadership meetings, and company-wide functions, ensuring seamless coordination and high standards of delivery
• Supervise and provide direction to administrative staff, including setting priorities, delegating responsibilities, and ensuring high standards of performance and accountability
• Improve and streamline administrative processes to enhance operational efficiency
• Anticipate challenges and proactively problem-solve

Qualifications & Competencies

• 5+ years of experience supporting C-level executives (CEO support strongly preferred)
• Demonstrated ability to manage handling highly sensitive and confidential information with absolute discretion
• Uncompromising integrity, sound judgment, and strong professional ethics
• Exceptional organizational and time-management skills with keen attention to detail
• Strong written and verbal communication abilities
• Proactive, anticipatory mindset with a strong sense of ownership and accountability
• High emotional intelligence and ability to remain composed, resourceful, and adaptable in a fast-paced environment
• Ability to balance meticulous execution with strategic awareness
• Proficiency in standard business tools (Microsoft Office, Teams, Concur, DocuSign, etc.)
• Ability to work in Irvine, CA office 5 days a week
• Comprehensive health benefits including medical, dental, vision, life and disability coverage
• Access to Flexible Savings Account and Health Savings Account
• Generous paid time off programs including paid holidays, vacation, floating holidays and sick time
• Retirement savings plan with 100% vesting on company match

Compensation:

The annual U.S. based wage range for this full‑time position is $85,000 – $95,000 annually. The base pay actually offered will vary depending on job‑related knowledge, skills, location and experience and will take into account internal equity. Other forms of pay may be provided as part of the compensation package, in addition to a full range of health & wellness benefits. For more information regarding Kairos Investment Management Company benefits, please visit

Please submit your resume along with a brief cover letter explaining why integrity and confidentiality are essential in an Executive Assistant role.

18101 Von Karman, Suite 1100
Irvine, CA 92612
(949) 709-8888

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